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04/11 Retouch & Chill, How I Automate 80% of My Biz with Acuity + ChatGPT
🕑 Added 2025-05-12 03:09:37 +0000 UTC🧠 How I Automate 80% of My Biz with Acuity + ChatGPT
I’m gonna keep it real — the only reason I’m not drowning in back-and-forths, missed bookings, and burnout is because I got systems doing half the work for me. Here’s how:
📅 Acuity: The Most Slept-On Tool in My Kit
Acuity ain’t just for booking. I turned that joint into a full-on assistant. Here's how I got it working for me:
Text Reminders That Hit on Autopilot
Week Before: “Yo, you booked a session. Double check the date.”
Day Before: “You good? Be ready. First location coming soon.”
Cuts down 90% of my client anxiety & last-minute no-shows.
Follow-Up Emails That Pull in Real Reviews
Automatically hits them the next day.
Light, thankful, and with a review link.
Now I’ve got real feedback to flex on my site/testimonials.
Built-In Time Buffers
I add an hour between shoots so I’m not sprinting across town or stressed if someone’s late.
Bonus: I can upsell last-minute add-on time (+$50/$100 depending on the shoot type).
Add-On System is Fire
Want an extra hour? Add it on while booking.
Want 2–3 hours? That’s available too.
It scales your session without needing a whole convo.
💡 If you use Acuity, go check “Client Text Messages” + “Follow-Up Emails” right now. If you don’t, you’re leaving money and sanity on the table.
🤖 ChatGPT & Custom GPTs = My Silent Team
I don’t just use ChatGPT — I built my own GPTs to write like me, work like me, and save me hours.
Here’s what I’ve got running:
📲 SLV Transcript Decoder
I drop in a video transcript from CapCut.
It spits out a polished caption in my voice.
Makes repurposing video into content instant.
📧 SLV Email Responder
Client inquiry? Drop the email in — it writes the whole reply.
I tweak, hit send, done.
Fast and sounds personal.
💥 SLV Email Marketing GPT
Drop in a transcript or topic — it’ll suggest content angles, email hooks, and full newsletters.
I use it for my Certified Shooters list and promos.
💡 If you’re not using GPTs tailored to your workflow, you’re hustling backwards. I’ll be dropping mine in the Patreon soon.
Both of these together — Acuity for client comms, GPT for content + email flow — are how I keep moving without losing my mind.
⇣ZOOM RECAP INFO⇣
🎬 Session Recap – What Went Down
A blend of personal stories, tech gems, and behind-the-scenes sauce from Retouch & Chill.
💭 Creative Work & Free Projects
I still do free shoots if I vibe with the project.
Not telling clients that (lol), but if I love it, I’m in — payment or not.
Bottom line: I enjoy this work too much to gatekeep it with a price tag 24/7.
💐 Mother’s Day Storytime
Pulled up to Madison to see the fam, dropped off flowers.
Got roped into dog duty — shoveling poop in Chelsea boots.
My mom roasted me for my tattoos: “You look like a coloring book.”
🎩 Certified Shooter Hat Drop
Pre-orders are in. I’m calling the manufacturer ASAP.
Shipping same-day or next-day once I get the inventory.
First real product I’ve made from scratch — brims curved this time.
Discounted pricing for Patreon exclusives.
📅 Acuity = My Automation Backbone
Auto Text Reminders: 1 week & 1 day before sessions.
Follow-Up Emails: Sent post-shoot to collect reviews.
Time Buffer Between Shoots: 60 mins to prevent burnout or overlap.
Add-On Booking System: Clients can extend shoots at checkout.
🤖 ChatGPT & My Custom GPTs
SLV Transcript Decoder:
Drop in CapCut transcripts → get first-person captions/content instantly.
Email Responder:
Handles client emails fast and clean with my tone baked in.
Email Marketing GPT:
Generates full email campaigns from rough ideas or transcripts.
Bonus Tip: Ask GPT how to ask things — don’t overthink the prompt.
🎨 Evoto Retouching Process
Built my own SLV presets (for men, women, day/night).
Adjust skin, dodge & burn, clarity, catchlights, etc.
I use Evoto for speed — but always go back to Photoshop for:
Spot removal
Background expansion (Generative Fill)
Final polish (like fixing glare or weird AI glitches)
🧘🏽♂️ Mental Health & Burnout
After grass season, I’m cooling off.
Prioritizing health so I can show up long-term — not just burn bright and crash.
📉 Instagram Ban + Shadowban Drama
IG flagged a Close Friends post + hit me with a ban till April 2026.
Lost access to live features, branded content, and explore page visibility.
My reach is cooked right now, but we still pushing.
Comments
Stretch Life
Glad you’re getting good use out of it 🫡
ZXENT Photography
The chat gpt tip is so clutch! I already used Chat but everytime I would type in “ create captions for xyz “ this is a game changer!
